TIMEKRAFTA complete, modern HR application.

Solutions, faster than problems.

AI- and ML-powered core HR, time office and payroll in a single platform, built for Indian businesses that run on shifts, from factory floors to multi-site service teams. Attendance streams live from your biometric devices, night shifts are handled across midnight, payroll reconciles to the rupee, and PF, ESIC, LWF and statutory registers come built in, tailored to the way your business runs.

See how it works Explore the modules
  • 15working days from kickoff to live attendance
  • 6days to retire a legacy HR system, in parallel
  • ₹0variance against the legacy payroll in parallel run
--:--IST · Shift
A 06:00–14:00 B 14:00–22:00 C 22:00–06:00 · crosses midnight
Live punch streampush · iclock / JSON / FkWeb
    Present today
    1,482/ 1,610 budget

    Statutory outputs in use today

    Register formats follow the state rules each client files under, and are set up for your state during onboarding.

    0%night-shift punches matched to the legacy system
    0M+legacy rows archived and still queryable
    0Mpunches imported for a single client
    0sface login, end to end, on a phone
    0numbered screens, every one with a permanent ID
    0msdashboard load from the snapshot

    Modules

    Core HR, time office, payroll
    and workforce compliance, in one platform.

    AI & ML (face-recognition login and attendance, ML-driven alerts and payroll anomaly detection)  Employee Oriented Interface (EOI) (every detail of an employee on one page)  Quick onboarding (Aadhaar scan for mass recruitment)  Employee master (with full change history)  Personnel file (bilingual joining forms in one PDF)  ID cards  Biometric attendance (face and fingerprint; ZKTeco, eSSL, BioMax, RealTime and any machine with open firmware; live)  Shifts & rotation (including night shifts across midnight)  Time office policies  Overtime  Leave management  Payroll (accurate to the rupee)  Arrears  Loans & advances  Statutory compliance (PF ECR, ESIC, LWF, gratuity and Factories Act registers)  Compliance tracker (licences and NOCs)  Contract labour & GST billing  Full & final settlement  Gate pass, movement & visitors  Alerts centre  Live dashboard & manpower budget  Basic production data & performance (in-built: output per man-hour and cost per piece)  Employee self-service app (with face login)  Reports (each with a permanent document number)  Audit trail & period locks  Roles & access control  Help in English and Hindi  Idea Centre.

    Our promise · Always on

    Solutions, faster
    than problems.

    TIMEKRAFT support is always on. Through the working day our team works alongside your HR, answering questions and, wherever possible, shipping changes the same day. Issues raised at the close of business are worked on overnight, so most are resolved before your staff sign in the next morning. Day shift or night shift, help is never more than a message away.

    Live support right nowDay: answers and same-day changes · Night: fixes built, tested and deployed

    1. HR asks for a report change
    2. Change live the same afternoon
    3. New issue raised at close of business
    4. Your team signs in. Already resolved.
    Deep customization

    Shaped to your business, not the other way round.

    Policies, reports, statutory formats, approval flows, dashboards and mobile screens are configured to match your processes. No rigid templates: every requirement is numbered in the Idea Centre and tracked through to release.

    • Time-office policies
    • Pay structures
    • Custom reports
    • Statutory formats
    • Approval workflows
    • Dashboards
    • Mobile screens
    • Bilingual documents

    Alerts

    Problems found before they find you.

    About 20 built-in alerts watch attendance, statutory compliance, employee data and devices around the clock. Each alert opens the exact records that need attention, so HR fixes issues in minutes, long before they reach payroll, an inspector or an employee's payslip.

    • In-app alert hubEvery open issue in one place, with live counts
    • Excel and PDFExport any alert, including mispunch approval slips
    • Share linksView-only live attendance links for managers, kept out of search engines
    • Email remindersLicence and compliance expiries flagged ahead of time
    Alert hubtoday · all units
    Time office
    Mispunches14
    Excessive OT per day6
    Punching after leaving2
    Long absenteeism9
    Statutory
    ESIC due within 10 days3
    Missing PF / UAN5
    Devices
    Offline machines1
    AI smart flags
    Payroll anomaly · OT 3.2× usual2

    Time office

    Mispunches · Excessive OT per day · Excessive OT per month · Unregistered punches · Punching after leaving · Long absenteeism · Night shift · Short hours on flexi shifts · Auto-deactivated workers

    Statutory compliance

    Missing PF / UAN · Missing ESIC · ESIC registration due within 10 days of joining · Missing pay rates · Licence and registration expiries

    Employee data

    Missing Aadhaar · Missing bank account · Missing photo · Missing biometric ID · Name mismatch · Name–gender mismatch · Department not assigned · Pay code changes and discrepancies

    Devices & AI

    Offline machines within 3 minutes · Faces not synced to devices · AI smart flags for payroll anomalies and likely corrections

    Continuous hardening (Machine Learning)

    TIMEKRAFT never forgets.

    Every correction an HR user makes is a lesson the platform keeps. Each one is captured, traced to its root cause and built back into TIMEKRAFT as a sharper algorithm, a stricter rule or a new safeguard. A mistake fixed once stays fixed for every user.

    1. 01

      Capture

      Every edit, override and correction is recorded with its before and after values, by whom and when.

    2. 02

      Learn

      Patterns in corrections are analysed to find the underlying cause, not just the symptom.

    3. 03

      Harden

      The fix becomes permanent: an improved calculation, a tighter validation or a new rule in your numbered rulebook.

    4. 04

      Guard

      Proactive alerts flag the condition the moment it reappears, before it can reach payroll.

    Safeguards already standing guard
    • Missed punches
    • Excessive overtime
    • Missing PF / UAN
    • ESIC due within 10 days
    • Missing bank details
    • Name–gender mismatch
    • Punch after separation
    • Long absence
    • Offline devices
    • Locked-period edits blocked

    The platform

    From punch to payslip,
    with nothing lost between.

    One continuous system with no middleware, no spreadsheet hand-offs and no manual re-entry. Every stage leaves an auditable trail.

    1. 01

      Capture

      ZKTeco, eSSL, BioMax and RealTime face and finger devices, and any biometric machine with open firmware, transmit every punch to TIMEKRAFT in real time. Unrecognised entries are held for review rather than discarded, and any missed day can be retrieved from the device.

    2. 02

      Process

      Up to three in/out pairs per day, night shifts spanning midnight, meal breaks, late arrivals, half days and banded overtime before and after the shift, recalculated every 15 minutes.

    3. 03

      Govern

      Every rule is configurable on screen by management: grace periods by cadre, the sandwich rule, compensatory off and leave accrual. Each change is effective-dated, versioned and audited.

    4. 04

      Pay

      The payroll engine prepares a draft, reconciles it column by column against your previous payroll, and posts only once it matches. Arrears, loans, bulk deductions and bonuses are all supported.

    5. 05

      Comply

      PF ECR, ESIC challans, LWF, Forms X, XI and 14, gratuity and full-and-final settlement, with contractor GST invoices generated directly from posted payroll.

    6. 06

      Lock

      Closed periods are locked by database triggers, so an edit is refused whether it comes from a screen, a script or a direct query. Every change across 55+ tables is recorded with its before and after values.

    Core HR

    One platform,
    hire to retire.

    Every stage of the employee lifecycle in one system, on one employee record. From the first job requisition to the final relieving letter, nothing is re-keyed and nothing is lost between departments.

    1. 01

      Hire

      • Manpower requisitions and approvals
      • Applicant tracking and interview scheduling
      • Offer and appointment letters
      • Pre-joining document collection
    2. 02

      Onboard

      • Digital joining checklist
      • Aadhaar, PAN, bank and UAN capture
      • 13-page bilingual personnel file
      • ID cards and biometric enrolment
    3. 03

      Manage

      • Employee master with field-level history
      • Live organisation chart
      • Probation and confirmation
      • Transfers, promotions and increments
    4. 04

      Grow

      • Performance appraisals with KRAs and KPIs
      • Training calendar and attendance
      • Skill matrix and certifications
    5. 05

      Engage

      • Helpdesk and grievance redressal
      • POSH committee case handling
      • Announcements, polls and surveys
      • Assets and expense claims
    6. 06

      Exit

      • Resignation and notice period tracking
      • Multi-department clearance
      • Full and final settlement
      • Experience and relieving letters
    HR letters, generated in seconds.Appointment, confirmation, increment, promotion, transfer, warning, experience and relieving letters, in English and Hindi, from approved templates, numbered and archived on the employee record.
    • Appointment
    • Confirmation
    • Increment
    • Promotion
    • Transfer
    • Warning
    • Experience
    • Relieving

    Employee Oriented Interface (EOI)

    One employee.
    One page. Everything.

    Select any employee and EOI brings their entire working life onto a single page: hiring and joining documents, every attendance day and punch, every payroll run and payslip, leave, loans, training, appraisals, transfers and promotions, and the full change history of every field. No hopping between screens and no reports to run.

    • Hiring & joining
    • Attendance & punches
    • All payroll
    • Leave
    • Loans & advances
    • Training
    • Appraisals
    • Documents
    • Change history

    Quick onboarding · Mass recruitment

    Hire a hundred workers
    before the first shift.

    For hiring drives at the gate, scan each worker's Aadhaar and TIMEKRAFT records the basics on first entry: name, date of birth, gender, address and photo, read from the Aadhaar Secure QR code instead of being retyped. Confirm a few details and the worker is on the rolls with an employee code, an onboarding checklist and a place in the ID-card and biometric enrolment queue, in under a minute.

    1. 01

      Consent

      A short notice in Hindi and English, agreed on screen and kept on record.

    2. 02

      Scan the QR

      Phone camera or a handheld scanner reads the Secure QR on the Aadhaar card, so nothing is typed by hand.

    3. 03

      Photo & basics

      Live photo beside the Aadhaar photo, then mobile, unit, contractor and shift. Duplicates and re-joiners are caught.

    4. 04

      On the rolls

      Employee code issued, joining checklist opened, ID card and biometric enrolment queued.

    Features

    Built the way a time office
    actually works.

    Devices

    Works with the devices you already own.

    Native support for ZKTeco, eSSL, BioMax and RealTime, and for any biometric machine with open firmware code, with no vendor middleware. Offline devices trigger an alert within three minutes, and device commands are paused during shift changeovers so no punch is lost at peak times.

    Rules as data

    Change policy without changing code.

    Thirteen sections of time-office policy, managed on screen and fully audited.

    Payroll parity

    Draft. Compare. Post.

    Every run is reconciled against your previous payroll, column by column, before it is posted.

    Employee app

    Self-service in a scan and a glance.

    Employees scan a QR code at the gate and verify with their face. No app store download required. Attendance, time cards, documents, leave balances, on-duty requests, payslips and approvals in one place.

    Live floor

    Live headcount against budget.

    By section and designation, refreshed every minute, with a view-only link for managers on the move.

    Audit & locks

    An audit trail you can rely on.

    Every change is captured at the database level. Closed months stay closed, documents are archived rather than deleted, and salary data is visible only to authorised roles.

    Contract workforce

    Principal employer and contractors in one system.

    Manage payroll for multiple labour contractors under one roof, each as a separate legal entity. Contractor invoices are generated directly from posted payroll, covering service charges, EPF, ESIC, LWF, statutory bonus and GST.

    Bilingual

    English और हिन्दी

    Payslips, the 13-page personnel file, nomination forms and in-app help are fully bilingual, written for the people who sign them.

    In-built · Shop floor

    Basic production data & performance, in-built.

    Daily production figures for each line, with output per man-hour and cost per unit worked out automatically from attendance. It covers line-wise production reporting; production planning, inventory, quality and merchandising stay in your ERP.

    Migration

    Off legacy in days,
    not quarters.

    TIMEKRAFT runs in parallel with your current system and proves parity record by record. You switch over only when the numbers match.

    Footwear · 9 companies · 3 units16 days

    A 20-year-old desktop payroll, retired.

    20,100 employee records and payroll history from 2019 were migrated, along with a fully searchable 8.6-million-row archive. Vendor middleware was eliminated, around 28 face devices were connected directly, and the first TIMEKRAFT payroll matched the previous system to the rupee.

    20 Aug kickoff12 Sep attendance liveOct payroll
    Electrical manufacturing · 1 unit + 7 contractors6 days

    ERPNext HR replaced and decommissioned.

    Went live overnight with 1,046 employees, 34,905 attendance days and 23,623 punches migrated and reconciled record by record. Some 17,600 lines of custom ERPNext code were replaced, the legacy system was retired on day six, and the first payroll ran within three weeks.

    14 Sep start15 Sep live20 Sep retired
    Knitting, dyeing & printing · 3 units98%

    Seven years of time-office history, on day one.

    2.38 million punches, 1.89 million attendance days and 86 months of payroll migrated from the previous system, with 98% agreement on the very first processing run. A dedicated dyeing-floor application now runs alongside HR.

    18 Sep onboard6 Oct own stackcutover next

    Intuitive by design

    Guidance built in.
    In English and Hindi.

    TIMEKRAFT includes a complete training and help section inside the app, in English and Hindi. Bilingual in-app guidance reduces training time: screens follow the way your team already works, reports keep the formats they already know, and anything is one search away.

    • Familiar from day oneRegisters, payslips and daily reports reproduce the layouts your team already uses, so there is little to relearn.
    • Everything one search awayPress Ctrl G to jump to any employee, screen or report. Every screen carries a permanent reference number.
    • No cut-off-day scrambleYour current system keeps running until parity is proven, so staff switch over at their own pace.
    • Help when it is wantedA bilingual in-app guide and a "How it works" reference are always one click away.

    Architecture

    Your own instance.
    Nobody else's data.

    Every client receives a dedicated database, services, domain and rulebook. Changes made for one organisation never affect another, while every client still benefits from each platform improvement.

    • Dedicated PostgreSQL 16 database per client
    • Nightly off-site backups to S3, size-checked, 30-day retention
    • Database-trigger audit trail with field-level before and after values
    • Period locks enforced at the database, not just the UI
    • Access scoped by role, company and location, with salary data protected server-side
    • Every screen and report carries a permanent reference number for traceability

    IT & data compliance

    Your data stays in India.
    And stays yours.

    HR and payroll records are among the most sensitive data a company holds. TIMEKRAFT is engineered around India's IT and data protection framework, with security controls built into the platform rather than added on. Read our privacy notice.

    Data residency

    Hosted and backed up in India.

    Primary platformOracle Cloud · Mumbai region
    Nightly backupsAWS · Mumbai region · encrypted · private

    HR and payroll databases and their backups are hosted in India.

    IT Act, 2000 · SPDI Rules, 2011

    Reasonable security practices

    Encryption in transit (TLS with HSTS), AES-256 encrypted backups, role-based access, and a database-level audit trail of every change to sensitive personal data.

    DPDP Act, 2023

    Privacy by design

    You remain the Data Fiduciary for your employees' data; we process it only on your instructions. Purpose-bound processing, data minimisation, salary data visible only to authorised roles, and a complete record of who changed what, and when.

    Aadhaar & biometrics

    Masked and minimised

    Aadhaar numbers are masked on screens, in change history and in the employee app; the full number is open only to authorised payroll roles, for statutory documents. Face login keeps a mathematical template, not a photo, and drops it automatically when an employee leaves.

    CERT-In directions

    180-day logs, synchronised time

    System and access logs are retained for 180 days, with an encrypted copy held in India. NTP-synchronised clocks give every punch, log entry and audit record an accurate, defensible timestamp.

    Industries

    Built for shift work
    and statutory scrutiny.

    Footwear & leather

    Line-wise manpower budgets, output per man-hour, cost per pair, inter-unit work and department-wise shift rotation.

    Automotive

    Round-the-clock lines across midnight, contract labour from multiple vendors, overtime caps and attendance incentives.

    Textiles & dyeing

    Multi-unit, multi-state workforces with extensive employee history, plus production-floor applications.

    Contract manpower

    Contractor-wise payroll and GST billing, ESIC registration alerts and automatic handling of long absences.

    Engineering & metal fabrication

    Fire doors, steel doors and fabricated metal products: skilled-trade grades, job-wise overtime, contract welders and fitters, and safety-critical shift discipline.

    Any business that runs on shifts

    Warehousing and logistics, hospitals, hotels, security and facility services: wherever people clock in, work in shifts and get paid by rules, TIMEKRAFT fits around the way you already work.

    About

    What is TIMEKRAFT?

    TIMEKRAFT (timekraft.co.in) is HR, biometric attendance, payroll and compliance software for Indian businesses that run on shifts. It is made in India by Pearl Anchors Consulting, Gurugram, Haryana, and is not connected to any other business that uses a similar name outside India.

    The TIMEKRAFT suite has five applications: TimeKraft-HR (core HR, time office and payroll), Compliance Management (licences, consents and registrations with renewal alerts on WhatsApp and e-mail), VisitKraft (visitor management at the gate), MaintiKraft (plant and machine maintenance) and TaskyKraft (tasks and follow-ups). Each customer runs on its own instance with data kept in India.

    Who makes TIMEKRAFT?
    Pearl Anchors Consulting, an HR and ERP consulting firm at Plot No - CP-09, Office No.-37, 2nd Floor, Cyber Walk Tech Pvt. Ltd, Sector-08, IMT Manesar, Gurgaon - 122051, Haryana, India. Contact info@pearlanchors.com or +91 99277 47666.
    Who is TIMEKRAFT for?
    Factories, contract manpower companies, warehouses, hospitals, hotels and service businesses in India where people work in shifts and are paid by rules: footwear, automotive, textiles, engineering and more.
    What does TIMEKRAFT do?
    Live attendance from biometric devices, shifts and overtime, leave, payroll accurate to the rupee, PF ECR, ESIC, LWF, gratuity, full-and-final settlement, statutory registers, contract-labour billing, and alerts before anything goes wrong.
    Is TIMEKRAFT the same as TimeKraft or Time Kraft?
    Yes. TIMEKRAFT is written in capitals but is also searched as TimeKraft, Time Kraft or TimeCraft. The official site is timekraft.co.in.
    How do I get a demo?
    Share one month of attendance data and your latest payroll. TIMEKRAFT is demonstrated reproducing it on your own numbers, usually within a week.

    Let's talk

    Bring us your most complex
    shift roster.

    Share one month of attendance data and your latest payroll. We will demonstrate TIMEKRAFT reproducing it on your own numbers.

    info@pearlanchors.com